Release Guidelines

A release is any physical video release on DVD, Blu-ray, VHS, LaserDisc, or other format, made to be played at home (this does not include blank media).

Description

Enter any specifics about the format in this area such as type, layers or length. For example:

  • DVD-9 (Dual Layer), DVD-5 (Single Layer)
  • BD-50 (Dual Layer), BD-25 (Single Layer)

Description

Use the description to add details about the packaging.

If the packaging is different from the standard explain it here.

Is the release packaged in a cardboard O-Card? Are there any cut outs? How many panels are there to the digipack? Is the sleeve double-sided? Did the release come in a coloured case? Dimensions of the packaging? Does it include any additional booklets or flyers inside?

Color

Enter whether the film is in Color, Black & White or Sepia tone.

Chapters

This only applies to digital formats like DVD and Blu-ray.

Follow the structure of the disc menu, including chapters and special features.
If there are pre-feature trailers or adverts then include this at the start of the list.

Use chapter names where possible, however in the absense of chapter titles you can simply number them (e.g. Chapter 1)

Duration format is HH:MM:SS.

For analog formats such as VHS, type in the sequence of clips as they appear on the tape. If your VCR has a counter use this to time how long sequences run for.

Packaging

Include packaging details when adding a release to the database. This gives other Filmogs users a better sense of the physical item and may help differentiate one version from another.

Use the Description section to add details about the release packaging, such as color, dimensions, or unique features of the packaging.

A release may have more than one type of packaging, for example if it's a DVD box set, or a Special Edition DVD or Blu-ray with a plastic keep case and outer slipcase.

Find image examples and detailed notes on each packaging type here.

  • Box Set: Film, television and other video programs may span several discs or tapes and will be packaged as a box set. This could be several Blu-ray, DVD, VHS, or LaserDisc packaged together. This is often for programs with a lot of content, such as entire seasons or series of a TV program, a collection of films by a particular director or in a certain genre, or different versions of the same film. It may be a plasticized wallet, A slipcase around a bound book, or other variant.
  • Clamshell: Clamshell is a solid plastic molded case case that many VHS tapes - notably Disney films and children’s films - in white or colored plastic.
  • Digipak: Digipak is a brand, imprinted on pack. Typically consists of a gatefold (book-style) paperboard or card stock outer binding, with one or more plastic trays capable of holding a CD or DVD attached to the inside. 'Digipak style' may be used as a generic term for proprietary packaging that follows the same design form. Often has a Gained popularity in the early 2000s.
  • Jewel case: A hinged clear plastic case, consisting of three parts: Left page (with male hinge) & Right page (with female hinge) with inserted disc-tray. The tray is usually locked into right page. Paper artwork for back cover display is retained under tray. This "tray liner" or "tray card" can be printed both sides, but is usually blank on the tray side if the tray is not clear. A cover display artwork is retained in the left page. This may simply be a single card, printed both sides, or a complex fold-out or booklet, etc.
    Slipcase | An outer carded box including a spine, open on the 6th face, into which the remainder of the package then 'slips'. Such a slipcase can be seen in use to hold VHS Cassettes, but more modern or elaborate slipcases now exist for special edition DVD or Blu-ray sets, etc. In the latter cases, you may choose to add more than one type of packaging to your submission.
  • Snap Case: Original design for first generation video cassettes, then phased out by the cardboard cases. Most were clear for video rental stores, while most retail versions were not. 'Snaps' closed. Snap cases are still often the packaging of choice for discounted DVD re-releases.
  • Keep Case: Standard for VHS, DVD and Blu-ray. Rectangular plastic case with a transparent plastic outer covering, into which the artwork is slipped via top-opening. Inside has clips on left to retain artwork and a hub on the opposite face retains the disc. A standard DVD case has a 14mm spine, but also comes in "slim" and "super slim" DVD cases which have 9mm and 7mm spines respectively. A single DVD case can hold 2, 3, 4, 6, 8, 10 and 12 discs. DVD Booklets almost A5 in size, can hold up-to a 100 pages. Can be black, colored or transparent plastic. A multi-keep case has a hinged leaf at inner spine to hold (one or more) additional discs. Blu-ray keep case is usually slightly shorter, in blue plastic and has rounded edges. Blu-ray keep cases usually have the Blu-ray logo stamped into the top portion of the keep case. HD-DVD keepcases are a similar size to Blu-ray keep cases but are red in color.
  • Super Jewel-case / Super Jewel Box: Same as the standard jewel case as above, but with the dimensions of a DVD keep case, Super Jewel box.
  • Other: Use Other only if the packaging of your item doesn't fit the description of any of the options listed above. When using 'Other' please be as detailed as possible in the description field. If you're editing a release that doesn't allow you to proceed without adding Packaging information and you're unsure of the packaging type, use 'Other' and use the submission notes to say why and request the original submitter to update the data.

Films

Enter the name of the Film to add your release to the Master version of this film. The Film page groups together all individual versions of a film release.

Refer to the Film vs. Release Guidelines to make sure you are adding the right thing.

Classification

Enter the rating as it appears on the release. This information can often be found on the front cover, the lower-half of the back cover, as well as on the disc or tape label.

Type refers to the name of the classification board who issued the rating (many countries have their own classification board).

Abbreviations of classification board name is accepted.

Refer to the Wiki Page on Classification Information for more information.

Title

Enter the title exactly as it appears on the release.

Do not use the original language title(s) of the film(s)s on the release (the original film titles can be linked through the films field).

If the title appears differently on the cover and the spine (or elsewhere on the item) use the most visually obvious title. Use the Notes section to mention any important differences.

Subtitles should be added into the this field using a colon as a separator (e.g. Title: Subtitle).

Languages

Enter all the languages present in the film content of this release in a comma separated list. (Note, this may differ from the language of the text on the packaging).

This information can usually be found on the back cover.

Territories

Enter the country or territory where this release was manufactured and/or distributed.

This information can often be found on the lower-half of the back cover.

Quantity

Enter the quantity of the format. For example, a 4-disc DVD set would be 4, a single VHS release would be 1. If there is one Blu-ray and one DVD in the package (eg. this release) then the quantity is 1, but each format will require its own line.

Format

This describes the physical form of the film release (e.g. DVD, Blu-ray, VHS, LaserDisc)

The same film release on different formats should be entered into the database as separate items.

Use the Description part of this field to add more details about unique items if needed.

Type

  • Catalog Number: The catalog number of a release will usually appear on the spine. However depending on brand the catalog number may be obscured as a part number for the sleeve or disc, instead of an inclusive catalog number. An example of this is a technique used by Buena Vista Home Entertainment who distribute and release home video for Disney, Miramax and Touchstone. The catalog number will appear in every single part number. This exact string is the catalog number. For example on this release submitters may mistake the code Z1 D888125 on the spine as the catalog number, however this is a part number for the sleeve - the catalog number is actually D888125 as it also appears on the back of the release above the barcode.
  • Part Number: A string of numbers/letters that appear in various orientations and sizes on the various parts (disc, inlay, booklets) of the release. Will usually include the catalog number in the string. Enter what the part number releates to in parentheses ().
  • Barcode: The barcode that appears on the release. Can be entered in as a scanned string or how it appears, or both. You can state if this is a EAN or UPC in parentheses "()". If there are multiple barcodes (as can be common in boxsets) then please enter in each using parentheses "()" to dictate where that string appears.
  • ISBN: If the release has an ISBN printed, add this here.
  • Disc Matrix: Enter the disc matrix as it appears on the matrix ring to the best of your ability. On dual-layer releases enter in each layer's matrix as a seperate field (Refer to this example).
  • BBFC Reference This identifier only appears on releases which have been certified by the British Board of Film Classification. It refers to the reference number of the certificate given to the release.

Run Time

Enter the running time for the main film feature on the release in minutes (e.g. 160 minutes).

This information can often be found on the lower-half of the back cover.

If actual run time differ from what is printed on the packaging, please state this in Notes.

Subtitles

List the subtitle languages available on the release.

This information can often be found on the lower-half of the back cover.

If the release only states it has Closed Captions (CC) then simply enter English (Closed Captions).

If you are adding a VHS release and it features the NCI logo then simply enter English (Requires NCI Decoder).

If there are no subtitles available simply enter none.

Color Encoding System

Enter the color encoding system used for this release.
This information can often be found on the lower-half of the back cover.

Color encoding will appear on the packaging as one of the following:

  • NTSC
  • PAL
  • SECAM

This field might not apply to all formats.

Please link a Discogs artist, release, or label page where there is a commonality with the data or it makes sense to do so.

We don't accept links to review pages, email addresses, shops or online stores, poor quality fan pages, or pages that are not directly accessible (e.g. require a log in or payment to view).

Code

Refer to the General Rules and Guidelines on Identifying Numbers.

Role

Define what role the company listed has on this release.

Some examples of roles that companies can hold are as follows:

  • Brand: The brand of a release is usually the logo that appears on the spine of the release. It will sometimes include the words Home Entertainment or Home Video. For example on this release the brand is Universal, this release it is 20th Century Fox Home Entertainment and this release is Sony Pictures Home Entertainment. If you are unsure of the brand of your release then please raise a discussion in the forums.
  • Series: This field is currently used for sub-brands or series of releases from a brand. Some examples include Paramount's Widescreen Collection or MGM's Movie Time series.
  • Copyright ©: Enter any copyright information that may appear on the release in this area. You are likely to encounter two types of copyright on a release. The copyright for the film content itself (or "programme content") and then copyright for any additional packaging or trademarks. Please be sure to enter the copyright year into the Date field provided. Copyright companies can often appear in many variations on a release, be sure to select the correct one if it already exists in the database. An example of two different copyright entities appearing on a single release can be found here. Film copyright is accredited to the film/production companies name however the packaging copyright is credited to the brand's copyright company.
  • Distribution Enter the company reliable for distributing the release in this field. Distribution is not usually credited on releases as it is often a task undertaken by the brand company - however it often appears on releases from other countries such as this release. The distribution company often operates in a single territory and this territory apepars in their name, please ensure you include the full company name - i.e. Warner Home Video (U.K.) Limited.
  • Marketing This field is very similar to Distribution (may appear with the distribution credit as Distributed and Marketed By...). As with distribution this credit often appears on imported releases, and will often feature a territory specific company name such as Warner Home Video (U.K.) Limited.
  • Pressed By This company credit only appears on disc formats (such as DVD or Blu-Ray). It is often found on the disc hub/matrix area on the data side of the disc. Some examples of companies who press discs are Technicolor and Sonopress.
  • Manufactured By This company credit can appear on any release and can refer to the manufacture of any part of the release from the media itself (disc, cassette or cartridge) or its packaging (cases, inlays or boxes). Sometimes the manufacturer is clearly defined on the release.
  • Licensed From/Through/To This company credit may appear on a release which has been re-released by another brand. Only enter this information if it appears on the release.
  • Film/Production Company You may enter any "production company" logos with this role. Examples can be found here Jerry Bruckheimer Films. Please do not confuse Production Companies with Brand roles.

Notes

Use this free text field to add any additional details about the release that don't fit in any of the above fields. This includes distinguishing features of the release, or secondary sources consulted for the submission.

Don't use this field for data that belongs in another field.

Please do not include subjective opinions, reviews, promotional language or hype, or condition notes.

Companies

Enter the names and roles of the companies involved in creating and releasing this film.

Include a date where possible (YYYY-MM-DD, or just YYYY). This refers to the date of copyright or date of this release (not the cinematic release date).

Companies can usually be found on the front or back cover of the release.

Follow the Brand and Company Name Guidelines when adding a Company.

Aspect Ratio

Enter the aspect ratio of the main feature of the film release (e.g. 16:9 or 4:3).

This information can often be found on the lower-half of the back cover.

Identifying Codes

We strongly recommend adding every identifying code on the release to your submission as this is the best differentiator for physical items.

Enter codes exactly as they appear on the release, use dashes or spaces between numbers if that's how it's printed on the book.

This information can usually be found on the back cover and spine of the release packaging, as well as the disc or tape.

There are many different types of codes that may appear on a release. Enter these as accurately as you can, if you are uncertain then please raise this in the forum for the community to discuss and assist or refer to the General Rules and Guidelines on Identifying Numbers.

Audio

Enter each audio technology on a separate line in the following format: {TYPE} {CHANNELS}({LANGUAGE}). For example:

  • Dolby Digital Surround 5.1 (English)
  • Dolby Digital Surround 2.0 (Spanish)
  • dts-HD Master Audio 5.1

This information can often be found on the lower-half of the back cover.

Region

Enter the region code if submitting a DVD or Blu-ray format.

This information can often be found on the lower-half of the back cover and/or the disc. Often depicted as a number imposed over a globe image, though it may be printed as just a number.

You can also use computer software to confirm the region codes for that release (these may not always match up with the packaging, if this is the case then state this in the notes field).