Community Guide to Adding Film Entries

This is a community guide. It is written and amended by members of the community as a way to assist new contributors add useful data to the database. Although this guide may use terms such as rules, this guide is not the final say on matters. Official guidelines (such as those that are linked on submission pages) overrule statements made below.

Films are linked to releases, allowing individuals to easily find different versions or editions of a filmed item.

Here at Discogs there are a few different types of film (referred to as a Category on the submission page) which are eligble to be submitted, however this list is not exhaustive and includes an Other category. This is because the general consensous is that any "filmed" material could be considered a film, it just needs to appear on a physical release to be included in the database.

This page will explain a little on how to add films to the database and guidance on entering the information.

Unlike with adding releases you can add film entries for films you may not have in your immediate collection, however you must ensure that such filmed material exists on a physical release. For most theatrical films this is a given, however take caution with films created by streaming services such as Netflix or with categories such as music videos.

To repeat, the filmed item must exist on a physical release - Filmogs is not intended to be a general film database such as IMDb.

Submission Form

This section will go through the submission form one field at a time. The submission form is always being updated and improved to make it easier and quicker to enter information for all contributors, as well as linking as many fields as possible to make discovery of new titles easier.

Title Mandatory

This is pretty self-explanatory, in this field enter the title of the film.

However the following rules apply:

  • Enter the title in its original language (for example Per Un Pugno Di Dollari instead of A Fistful of Dollars)
  • Follow the best practices for captilization, however if the title is stylized then enter it as such (for example https://www.filmo.gs/film/47492-rec)
  • Subtitles should be included in this field using a colon as the seperator (for example Star Wars: The Last Jedi)
  • For titles that exist for different films there should be no requirement to include additional information to identify them (such as date) as the enhanced look-up functionality on the release pages will now display the artwork, category and premiere date in the results.

Special Rules for television episodes:

  • Simply enter the name of the episode without including the series name
  • Some TV shows simply number their episodes (Episode 1, Episode 2 etc.) please enter as such
  • Many TV shows first episode (or "zero" episode) is called "Pilot". The enhanced lookup on the release page should resolve all results, however you may enter the series name in parentheses to easily link pilot episodes to releases

Special Rules for music videos:

  • Enter music videos in the format [performer]: [song title]

Alternative Titles

Click the Add Alternative Title button to add an entry.

In this field enter the alternative title in the Title field and in the Language field specify the language of the title.

This field is primarily used for translations, however it can also be used for abbreviations, also-known-as, short titles, working titles, project titles.

When specifying the language enter it in the format [language] - [Description], for example Japanese - Romanji or English - Original Title.

Premiere Mandatory

Enter the date in which the film first premiered in the format YYYY-MM-DD, or YYYY or YYYY-MM (where Y is year, M is month and D is day, for example 2005-09-25).

If you are unsure of the initial premiere date of a film, such can be the case for promotional footage, revert to the copyright year. If no copyright year is given enter in the date 1900-01-01.

For TV shows enter the premiere date of the first episode.

Credits Mandatory

Using the Add Credit button enter in any credits that relate to the film this can include the director, the editor, the writer, the cast but can also extend to technical personnel who worked on the film.

See the Assistance with Data section at the end of this article for some tips on where to retrieve this information.

Name Mandatory

When entering the name of the individual be sure to use the correct spelling, this field uses the enhanced lookup feature which should return results with pictures to make identifying the correct credit easier. If the individual being credited doesn't currently exist in the database you will be given an option to create a new entry. This entry is created at the point of saving the form data.

Role Mandatory

Choose a pre-defined role from the list, or if the role currently doesn't exist in the list enter it.

(As)

This field is where you can type the character name who is being represented by this individual for example Luke Skywalker, Harry Potter or Homer Simpson.

Actor, Actress, Cast, Starring, Featuring etc.

There is currently no agreed role for the general cast members of a film. Many films entered simply refer to these roles as Cast, however for non-fiction film entries it may be more suitable to use Featuring or Presented By. For animated feautres many prefer to use the role Voice or Voice Actor. For music video entries it is preferred to use the role type Performer.

For Dubs or different languages

Mainly affecting animated film entries, there may exist different dubs of a filmed item. In this situation in the (As) field enter which dub this individual appears in within parentheses "()" for example "(Manga UK English Dub)" or "(Funimation English Dub)".

Thanks To, Gratitudes and Tributes

As is the case with credits on Discogs, it is not currently required for any thanks, gratitudes or tributes to be included in the credits list. For example many TV series may pay their gratitudes to local services or individuals for helping with the film, this information (currently) does not need to be input.

Category Mandatory

From the drop-down list choose a category to which your film entry fits into - see this page for further detail.

Genres Mandatory

From the drop-down list select as many genres that this film fits into. This list covers most broad film styles (such as Comedy or Horror). For hybrid, fusion or derititave styles (such as Romantic Comedy or Psychological Thriller) use the Sub-genre field.

Regarding Music Videos

For music videos please ensure that you set the genre to be Music. You may enter the syle of musc into the Sub-genre field (such as Punk Rock or West Coast Hip-Hop).

Regarding "Musical"

Please reserve the usage of the Musical genre tag for films that fit into the description of a genre of film that incorporates into the narrative songs sung by the characters. Use the genre "Music" for concert recordings, music videos, music documentuaries or films where music is the subject.

Regarding "Family"

Family is often a generic genre used by some movie databases to include films that are intended for a family audience. These films usually carry the lowest possible film classification (such as MPAA G or BBFC U). The genre "Family" however is rather vague and so is not included in this list, instead many "Family" titles can fit into other genre's such as Adventure, Comedy, Educational or Musical. You may enter the Family genre as a sub-genre.

Notes

In this field enter additional information about the film. This can include differences in cuts available, plot synopsis or information about its release (for example "Premiered at Cannes Festival").

Please do not include subjective opinions, reviews, promotional language or hype, or condition notes.

Country of Origin

In this field select the country or countries where this film was produced. If unsure, leave blank.

Use this area to link to other Discogs websites that are related to the film (such as books about the film on Bookogs, soundtracks of the film on Discogs or comic series related to the film on Comicogs).

You can also use this area to link to other film databases such as:

  • IMDb (Popular film database)
  • Kinopoisk (Popular film database in the Russian language)
  • Wikipedia (Popular online encyclopedia available in many languages, please be sure to include the language referred to in the Notes field)
  • The TV Database (TVDB) (Popular online television database)
  • Big Cartoon Database (BCDB) (Popular online cartoon and animated films database)
  • MyAnimeList (Popular Anime and Manga database)
  • Official social media accounts or pages
  • Review aggregator websites such as Metacritic or Rotten Tomatoes
  • Official websites for the film entry (such as the BBC programme database)

Please do not link to:

  • Fan websites, community boards or pages
  • Unofficial social media pages
  • Direct reviews of films
  • Streaming services (such as Netflix, Amazon Video, Hulu) with the exception of trailers (see below)
  • Online Stores (such as Amazon or eBay)
  • News articles about the film

Trailers

In this area you can link to trailers hosted on the YouTube streaming website. Any YouTube URL entered (full URL's only without playlist parameters) will then appear on the page as a video.

For films with multiple trailers enter them with useful descriptions in the notes field (for example Teaser Trailer, Theatrical Trailer, TV Spot, DVD Release Trailer).

Please do not link to any other kind of video (such as full movie uploads, critiques, montages, soundtracks).

Submission Notes Mandatory

Enter in notes about what you have changed. You can use this field to state references if you feel so compelled.

Adding Images

So you have now created your film entry, however there is one last thing you can do to help make your film entry easy to identify and generally look good - add an image!

Aside from following the standard image guidelines, the following tips apply to images in relation to film entries:

  • Avoid using images of releases, this can cause general confusion when browsing. Release artwork can be used but must not feature any classification logos or format logos (such as the DVD logo)
  • Always try and use large, high resolution copies of the image in question. If duplicate images exist on the page, disable the lower resolution example in favour for the higher resolution.

Image priority

It can sometimes be difficult to choose what image to upload for a film entry, this priority list will hopefully help with choosing the right primary image for a film entry.

For feature films:

  • Film Poster (Original Language). The films release poster in its original language should be the top priority when sourcing an image.
  • Film Poster (Any Language). The films release poster in any language.
  • Release artwork. The artwork used on the physical release without regulartory logos (such as film classification symbols)

For TV Shows/Series:

  • Fan artwork. Fan artwork that is clear in representing the TV show - this may feature recurring members of the cast or the series logo. This also includes artwork created by streaming services for the series.
  • Logo. The official logo of the series.

For Music Videos:

  • Screen-grab. This is a screen-grab from any part of the film which clearly indicates the subject of the film or highlights an important moment.

For TV episodes, Shorts, Promotional Video, Other:

  • Title Card. This is the title card for the film, it may appear at the start or the end of the filmed item.
  • Screen-grab. This is a screen-grab from any part of the film which clearly indicates the subject of the film or highlights an important moment.

Aquiring Images

Aquring the images for a film entry is not the same as it is for a release. Most images found here on film pages are aquired through two primary sources.

Most of the time searching for the film name via a popular search engine (such as Google) will result in a suitable film poster on the right-hand side of the search results. However for more obscure films this may not appear or display images of releases.

Using an image search engine you can search for the query [film name] poster and use the filter options to select size Medium or Large to find scans of film posters uploaded to community databases.

For television episodes the Television Database website (TVDB) often includes high quality fan-made poster artwork which is suitable for use on Filmogs, as well as suitable screen-grab images. Many popular television shows also have fan created wikis which may also include suitable screengrabs or title cards that can be used.

Manual Screen Capture

(This only really applies to DVD - however it is possible to capture video input from VHS, LaserDisc and more via a video capture device)

For some more obscure film items there may be no suitable images already available on the internet. Most DVD players for computer systems will contain a "Screenshot" function which will take a copy of the current frame and save it to your local computer hard disk as a popular image format (such as JPEG). This can be used to take screenshots of the title card which can then be uploaded to your film entry page. VideoLAN's VLC player supports this functionality and is available for free download for Windows, Linux and Macintosh systems.

Assistance with Data

Adding a film entry to the database can be a long and laborious task, for this reason you may find that many film pages serve only the bare minimum of information.

As previously stated Filmogs primary goal is to index physical releases, not become a general film database. However providing useful, concise and complete information about a film can be useful to the primary goal as it can help link physical releases and encourage discovery to visitors and contributors of the website alike.

Many popular titles have already been indexed on other databases, and it is currently accepted to copy that information over into Filmogs.

For example, if you needed to add the credits information for the first Harry Potter film, it would be accepted for you to use the information currently available on the IMDb website or on the Wikipedia article.

However take caution when copying across this information as many of these databases are community driven themselves and can contain errors. Be vigiliant when copying data across and if something seems wrong then attempt to double-check the information or make a note in your Submission Notes regarding this.

Best Method

The best method for aquiring this data is unforuntately the longest method. This being copying the data directly from the source material.

For some more obscure film entries this may be the only choice. This task can take upwards of 1 hour to complete.

To achieve this you will need to use a playback device for the medium which features a freeze-frame (or hold) function. For DVD and Blu-ray this can be achieved easily by using playback software (such as VideoLAN's VLC media player). For older formats (such as VHS or LaserDisc) you may need to position yourself in front of your playback device to enter the data.

An example of a film entry where this method was used would be https://www.filmo.gs/film/71448-mummy-dearest

A Discussion About

This section will talk about certain types of film and questions that may surround it.

Television Shows and Episodes

The current agreed format for structuring television shows (or series) and their episodes is that each series should be submitted as its own film entry with each subsequent episode added there on after.

For example you would add The Simpsons as one item (the show/series) and then the episodes as another item (Bart Gets an F). The release would then link to both the series and the epsiode.

The reason for this is that most people will be searching for the show/series name instead of a particular episode.

The season/series number however does not have its own film entry page. Aside from typing in the episode and season/series number in the notes field there is currently no way to link episodes to an overall season.

For releases which feature edited content as to form a "best-of" clip-show, please link to the original TV series but do not link to each episode that is covered by the clip-show. For example https://www.filmo.gs/release/79326-steve-martin-the-best-of-saturday-night-live

Music Videos

Music Videos are currently being accepted as genuine film entries however the music video must appear on a physical release to be elligible for the database.

For this reason it is best to create the music video entries during or after the creation of the release entry.

The "Other" Category

The "Other" category should only be used when no other category fits. If there are multiple similar entries that appear in the "Other" category a new category to service those titles may be created by the staff. If you see such correlation please raise the matter in the forum for further discussion.

Adverts and Commercials

Although these items are certainly items of film, they are currently not being indexed in the database (even if they may include a famous face).

Trailers

Trailers are also not being indexed as film entries yet, however the community is aware that releases exist which contain only trailers such as this example: https://www.filmo.gs/release/108107-screenxtra-june-03

Bonus Features, Making of, Featurettes

This area of film is still in discussion. The general consenous is that featurettes are to be indexed (for example https://www.filmo.gs/film/326961-dont-crash-the-making-of-the-hitchhikers-guide-to-the-galaxy) but blooper reels, deleted scenes, short interviews, CGI break down, storyboard, alternate cuts/endings are not.

This is an area still in discussion, head over to the forum to raise any queries.

Porn

After a lengthy debate on the community forums, pornography is now eligible to be submitted to the database. However please ensure you tick the Sensitive Material tick box when submitting both the film and the release data.

Public Service Annoucements (PSA's)

We currently do not have any PSA's in the database. If you have a physical release containing such film please raise it in the forums so we can assist with adding its data and return to this section to provide further advice.

Original Video Animations (OVA's)

Original Video Animations (OVA's) are Japanese animated films and miniseries made specially for release in home video formats without prior showings on television or in theatres, though the first part of an OVA series may be broadcast for promotional purposes. Currently these are being categorized as TV Show/Series or TV Episodes. This area is still being discussed.

Stand-Up Comedy

Stand-up comedy releases are often recordings of a specific show in a comedians tour. The film will often be recorded in front of a live audience and thus can be considered a Concert Recording. This area is still being discussed.

Sports Recordings

Recordings of sports such as football matches, motorsport racing, season overviews, wrestling, boxing matches etc. currently fit into the Other category.